FOIA Requests

The public may access ICJIA records and documentation by submitting a request pursuant to the Illinois Freedom of Information Act (FOIA) (5 ILCS 140). Access to, or copies of, public records may be obtained through the FOIA via an on-site records review at agency headquarters or agency duplication and mailing.

PLEASE NOTE: Criminal histories and court records cannot be requested through FOIA. See the FAQ below for more information on how to obtain these documents.

Frequently Asked Questions

FOIA is the Illinois Freedom of Information Act (FOIA). Under the Illinois Freedom of Information Act (5 ILCS 140), records in possession of public agencies may be accessed by the public upon written request.

Pursuant to 5 ILCS 140, Section 2(c), a public record is any records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, cards, tapes, recordings, electronic data processing records, recorded information and all other documentary materials, regardless of physical form or characteristics, having been prepared, or having been or being used, received, possessed or under the control of any public body. There are records that the Authority does not have to release. A list of these records can be found at 5 ILCS 140/7 and 5 ILCS 140/7.5.

FOIA request must be made in writing, and may be submitted by any method such as use of the Internet FOIA web form, Fax, US Mail or special carrier (UPS, FedEx, etc).

You are encouraged to submit your request through the FOIA web form. Any follow-up inquiries that you may have on the status of your request, on-site record review appointments, record duplication fees or copy contractor questions should be directed to Simeon Kim at (312) 793-8550.

FOIA requests that are sent via Fax, U.S. Mail or special carrier should be directed to:

FOIA Officer
Associate General Counsel
Illinois Criminal Justice Information Authority
300 W. Adams St., Suite 200
Chicago, IL 60606
Fax: 312-793-8422

By using the FOIA web form to submit your request; you will be prompted to include the information necessary to process your request. The online request form will conveniently guide you through the request and help to ensure that the request is complete.

By using the online form, your request will automatically be directed to the ICJIA FOIA coordinator, avoiding delays in mailing and routing paper requests.

If you submit your request by fax, U.S. Mail or special carrier, the request should state that you are requesting the information under the Freedom of Information Act and must clearly describe the information being sought. Each request must also include full contact information for the requestor.

The Authority will respond within 5 business days of receipt of the request. A 5-business day extension is allowed from the original due date.

If the requested records are more than 50 pages, a fee of 15 cents per page, or less, will be charged. The requestor will be notified of the fees that will be charged before the documents are sent.

Requestors will also be given the opportunity to narrow the scope of their request if their request is unduly burdensome.

In some cases, yes. Here’s the fee breakdown:

Type of Duplication Fees (per copy)
Black and white, (letter or legal size) paper copies, up to and including 50 copies No Charge
Black and white, (letter or legal size) paper copies, in excess of 50 copies $.15/page
Color copies (any paper size) or black and white copies not on letter or legal size paper Reasonable cost of reproduction

Fees may be waived or reduced under certain circumstances. In general, the waiver or reduction of fees will be granted when it is determined to be in the public interest to do so (5 ILCS 140/6). If a fee is required, information will not be released until the fee is paid in full.

You have the right to have the denial of your request reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General 5 ILCS 140/9.5(a). You can file your Request for Review with the PAC by writing to:

Public Access Counselor
Office of the Attorney General
500 South 2nd Street
Springfield, Illinois 62706
Fax: 217-782-1396
E-mail: publicaccess@atg.state.il.us

If you choose to file a Request for Review with the PAC, you must do so within 60 calendar days of the date of the denial letter. Please note that you must include a copy of your original FOIA request and the denial letter when filing a Request for Review with the PAC. You also have the right to seek judicial review of your denial by filing a lawsuit in the state circuit court.

No. Criminal history records are only available from the Illinois State Police.

No. The Authority does not maintain copies of court records. These records must be requested from the Circuit Court Clerks in which the court proceeding occurred. A list of contact information for the Circuit Court Clerks can be found here.

Each grant consists of an interagency agreement, a program narrative (Exhibit A), and budget and budget narrative (Exhibit B). The grant master file would also contain required data and fiscal reports, and other documents related to monitoring the grant.

Byrne Formula Grant Program

This program is designed to provide financial assistance to state and units of local government, for the purpose of increasing the apprehension, prosecution, adjudication, detention, rehabilitation, eradication, and treatment of persons who violate state and local laws relating to violent crime, the production, possession and transfer of controlled substances, and to improve the criminal justice system. This grant has been discontinued by the federal government and replaced by JAG.

CMA

The Edward Byrne Memorial Discretionary Grants Program (Byrne Discretionary Program) helps local communities improve the capacity of local justice systems and provides for national support efforts. Funds should be used for purposes mandated by Congress. In 2008, Metropolitan Family Services was invited to apply for a grant to combat elder abuse in the Illinois’ Second Congressional District. Metropolitan Family Services partner with the law enforcement, geriatricians, attorneys and other key services to create the Coordinated Response Initiative (CRI) which will address serious cr

Juvenile Accountability Block Grant (JABG)

The intent of the JABG program is to provide states and units of local government with funds to develop programs to promote greater accountability in the juvenile justice system. As such, JABG funds must be used to address one or more of the 12 program purpose areas contained in the legislation which generated the JABG funds.

Justice Assistance Grant (JAG)

The JAG program was designed to streamline justice funding and grant administration. The program blends funding for Edward Byrne Memorial State and Local Law Enforcement Assistance (also known as ADAA) and Local Law Enforcement Block Grant (LLEBG) programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most.

Byrne grants supports government programs that enable the enforcement of Illinois drug laws and help decrease the likelihood of violent crime. JAG funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice.

JAG (ARRA)

JAG (ARRA) can be used for the same activities as JAG but funded under the American Recovery and Reinvestment Act of 2009.

Local Law Enforcement Block Grants Program (LLBG)

LLBG grants are provided to local governments for the purpose of reducing crime and improving public safety. This grant has been discontinued by the federal government and replaced by JAG.

MVTPC Grants

Grant funds awarded by the Motor Vehicle Theft Prevention Council are used to improve motor vehicle theft law enforcement by establishing and supporting multijurisdictional task forces, investigative teams, and other anti-theft efforts throughout the state.

National Instant Criminal Background Check System Act Record Improvement Program (NARIP)

The purpose of the NARIP grant is to improve the records utilized by NICS by providing assistance to states to improve the completeness, automation, and transmittal of records to state and federal systems. Such records include criminal history records, records of felony convictions, warrants, records of protective orders, convictions for misdemeanors involving domestic violence and stalking, records of mental health adjudications, and others, which may disqualify an individual from possessing or receiving a firearm under federal law. Helping states to automate these records will also reduce delays for law-abiding gun purchasers.

National Criminal History Improvement Program (NCHIP)

NCHIP was created to ensure that accurate records are available for use in law enforcement, including sex offender registry requirements, and to protect public safety and national security.

National Forensic Science Improvement Act (NFSIA)

In general, the NFSIA program provides funding to crime laboratories and medical examiner’s offices through the State Administrating Agency (SAA) based on population and crime statistics. The program permits funding for expenses related to facilities, personnel, computerization, equipment, supplies, accreditation, certification, education, and training. NFSIA requires that States receiving a grant under the program use the award to carry out all or a substantial part of a program to improve the quality and timeliness of forensic science or medical examiner services in the State. Included are those services provided by laboratories or medical examiner’s offices operated by the State and those operated by units of local government within the State. Funds may not be used for any general law enforcement or non-forensic investigatory function.

Post-conviction DNA test (PDNAT)

PDNAT grant program provides funding to help defray the costs associated with post-conviction DNA testing of forcible rape, murder, and non-negligent manslaughter cases in which actual innocence might be demonstrated. Funds may be used to review such post-conviction cases and to locate and analyze biological evidence associated with these cases.

President-Elect Security Assistance Reimbursement Program (PESAR)

PESAR provides reimbursement funds for state and local agencies that engaged in security-related activities for the President-elect during the period of 11:00 p.m. (Eastern Time) November 4, 2008, through 11:59 p.m. (Eastern Time) January 18, 2009.

Project Safe Neighborhoods (PSN)

PSN is a nationwide commitment to reduce gun crime in America by networking existing local programs that target gun crime and providing these programs with additional tools necessary to be successful. This funding is being used to hire new federal and state prosecutors, support investigators, provide training, distribute gun lock safety kits, deter juvenile gun crime, and develop and promote community outreach efforts as well as to support other gun violence reduction strategies.

PSN Anti-gang

PSN anti-gang is a nationwide commitment to reduce gang crime in America by networking existing local programs that target gun crime and providing these programs with additional tools necessary to be successful.

Residential Substance Abuse Treatment (RSAT)

The RSAT program provides grants to assist states and units of local governments with developing and implementing residential substance abuse programs within state and local correctional facilities.

Sex Offender Registration and Notification Act (SORNA)

The Sex Offender Registration and Notification Act (SORNA) is Title I of the Adam Walsh Child Protection and Safety Act of 2006 (Public Law 109-248). SORNA provides a comprehensive set of minimum standards for sex offender registration and notification in the United States. SORNA aims to close potential gaps and loopholes that existed under prior law and generally strengthens the nationwide network of sex offender registration and notification programs.

Violence Against Women Act (VAWA)

VAWA grants are available to assist governments in developing, implementing and strengthening effective law enforcement strategies to combat violent crimes against women, to improve the criminal justice system’s response to violence against women, and to develop and strengthen victim services.

VAWA ARRA

VAWA ARRA can be used for the same activities as VAWA but funded under the American Recovery and Reinvestment Act of 2009.

Violence Against Women Act Rural Program (VAAWA Rural)

VAWA Rural recognizes that child, youth and adult victims of domestic violence, dating violence, sexual assault and stalking living in rural jurisdictions face unique barriers to receiving assistance and additional challenges rarely encountered in urban areas. The geographic isolation, economic structure, particularly strong social and cultural pressures, and lack of available services in rural jurisdictions significantly compound the problems confronted by those seeking support and services to end the violence in their lives and complicate the ability of the criminal justice system to investigate and prosecute domestic violence, dating violence, sexual assault and stalking cases. In addition, socio-cultural, economic, and geographic barriers create difficulties for victim service providers and other social services professionals to identify and assist victims of these crimes.

Violence Against Women Act Sexual Assault Service Program (SASP)

VAWA SASP was created in the reauthorization of the VAWA in 2005. It is a formula grant awarded by the U.S. Department of Justice’s Office of Violence Against Women. SASP is the first federal funding stream solely dedicated to the provision of direct intervention and related assistance for victims of sexual assault. Overall, the purpose of SASP is to provide intervention, advocacy, accompaniment, support services, and related assistance for adult, youth, and child victims of sexual assault, family and household members of victims, and those collaterally affected by the sexual assault.

Violent Offender Incarceration and Truth-In-Sentencing Incentive(VOITIS)

The VOITIS grants program is to provide assistance to state and local governments to construct, expand, develop, modify, operate or improve correctional facilities.

Victims of Crime Act (VOCA)

VOCA was established in 1984 as a special fund to hold criminal fines that are collected from persons convicted of federal crimes. Grants are made available for state assistance based on population and made available for a variety of victim programs statewide. Funds are used only for providing direct services to victims of crime.

VOCA ARRA

VOCA ARRA can be used for the same activities as VOCA but funded under the American Recovery and Reinvestment Act of 2009.

General records created and maintained by the Authority during its normal course of operations.

Agendas and minutes of Illinois Criminal Justice Information Authority Board and Subcommittee meetings

In compliance with the Open Meeting’s Act, the Authority creates agendas for all meetings and minutes are taken (Meeting Agendas and Minutes are Archived on the Authority’s website under About section).

Agendas and minutes of the Illinois Integrated Justice Information System (IIJIS) committee and subcommittee meetings

In compliance with the Open Meeting’s Act, IIJIS creates agendas for all meetings and minutes are taken.

Agendas and minutes of the Illinois Motor Vehicle Theft Prevention Task Force (IMVTPTF) meetings

In compliance with the Open Meeting’s Act, IMVTPTS creates agendas for all meetings and minutes are taken.

Human Resources Records

All records concerning the employees of the Authority.

Grant Administration

Applications, required data and fiscal reports, correspondence and other required documents for our federal awards.

Grant Guideline

Guidelines for the various grant programs that the Authority administers.

GMIS

Grant Management Information System is the Authority’s grant management database. The database shows grant status, fiscal expenditures, and basic grant information. This database can be searched by grant type (see above for various grant types), grant number (please refer to the online Attachment As at http://www.icjia.state.il.us/public/index.cfm?metaSection=forms&metapage=grants), grant start and dates.

Inventory Records

A yearly account of the locations of all equipment in the agency over $500.

Procurement Records

All records retaining to procurements made by the Authority, which include but not limited to procurement for equipment, conference facilities, and professional and artistic services.

Travel Records

Contains agency employees’ request for travel. It also contains completed travel vouchers for reimbursement and invoice showing payment.

Vehicle records

All records in regards to the Authority’s fleet of cars. These records include request for use of the vehicle, maintained records, and receipts for gas purchases.

Vendor Contracts

Contracts for vendor used by the Authority

Vendor Payments

Payment details made to vendors.

The Authority’s Research and Analysis Unit produces publications on various criminal justice topics.

Research Reports

Final reports of research projects conducted by staff or contracted university partners.

Research Bulletins / Briefs / Technical Manuals

Short summaries of full research reports, highlighting important findings or providing user instructions for information systems or other specialized applications developed by staff.

Trends & Issues

Reports that profile statistical trends and emerging issues within the Illinois criminal and juvenile justice system.

Brochures

Brief safety, crime prevention, and victims’ rights materials aimed at a general audience.

On Good Authority

A periodic briefing on statistical trends and topics in criminal justice research and program evaluation.

The Complier

The Authority’s newsletter, published on a quarterly basis.

Research at a Glance

A quick fact sheet summarizing the latest ICJIA research and reports.

Program Evaluation Summary

Summaries of program evaluation projects conducted by contracted university partners.

Implementing Balanced and Restorative Justice: A Guidebook Series (BARJ)

A series of guides designed to assist in the statewide promotion of balanced and restorative justice at various stages in the criminal justice system.

Get the Facts

A series of one-page fact sheets created to answer common questions about the criminal justice system.

Metropolitan Enforcement Group (MEG) and Task Force Profiles

Reports providing general overviews of the drug and violent crime problem in the jurisdictions covered by Illinois’ MEGs and Drug Task Forces, and the response to these problems by the units.

County Profiles

Reports that profile statistical trends regarding the extent and nature of drug and violent crime in each county in Illinois, and the impact these crimes have on the county’s criminal justice system.

Juvenile County Profiles

Reports that profile statistical trends regarding the extent and nature of juvenile crime in each county in Illinois, the risk factors associated with juvenile crime involvement, and the impact these crimes have on the county’s criminal justice system.

Motor Vehicle Theft Prevention Council Auto Theft Task Force Profiles

Reports that provide a general overview of the vehicle theft problem in the areas covered by the Auto Theft Task Forces in Illinois, and the activities the task forces engage in to reduce motor vehicle theft.

Type of Duplication Fees (per copy)
Black and white, (letter or legal size) paper copies, up to and including 50 copies No Charge
Black and white, (letter or legal size) paper copies, in excess of 50 copies $.15/page
Color copies (any paper size) or black and white copies not on letter or legal size paper Reasonable cost of reproduction

Your request for information must be submitted via the online form provided, fax, U.S. mail or special carrier to:

FOIA Officer
Associate General Counsel
Illinois Criminal Justice Information Authority
300 W. Adams St., Suite 200
Chicago, IL 60606
Fax: 312-793-8422

PLEASE NOTE: Criminal history and court records are not kept by ICJIA. Please do not submit FOIA requests for criminal history records or court records. Read FAQs for more information.